Land Records 2025

Land Registration Process

All the 29 states in India offer the services of registering a property online. However, it should be kept in mind that only a few parts of the registration process can be completed online. The necessary steps for the online registration process of a land in India are mentioned below:

Step 1: Determine the circle rate of the area in which your property lies. The circle rate might differ on the basis of the type of the property.

Step 2: Calculate the registration fees and the stamp duty of the property.

Step 3: Make the online payment for the registration fees and the stamp duty of the property.

Step 4: Take an appointment with the sub-registrar's office under whose jurisdiction the property lies.

Step 5: Before submitting the property documents for the registration process, the buyer, seller, and two witnesses have to provide their signatures.

Step 6: Visit the sub-registrar's office on the given date of appointment and submit the property documents for the final registration purpose.

Note: Register your active mobile phone number for the online registration process. This is necessary as you will be required to identify and validate your login and submissions using the OTPs which are sent to your number.

Documents Required for Land Registration

The land registration process can be divided into two broad parts - the online and the offline registration.

For the online registration process, you will not be required to upload any documents. However, you will be required to purchase e-stamp papers and make online payments for the registration fee and the stamp duty. In addition to that, you will be required to provide some information which are listed below:

1. Description of the property including the area, pin code, and so on.
2. Type of the property - industrial, residential, commercial, and so on.
3. The mode of ownership of the land - purchase, lease, gift, and so on.
4. The personal details of the owner - name, occupation, age, and so on.
5. Document of proof of the property - power of attorney and/or title deed.

The documents that you will be required to submit physically at the office of the registrar are listed below:

1. Non-judicial stamp - has to be duly prepared and has to be of the value of the deal.
2. Two passport sized photographs on each copies of documents of the buyer and the seller.
3. The e-stamp paper along with the value of the stamp duty.
4. Copy of PAN card.
5. The receipt of the e-registration fee along with undertaking.
6. The original ID proof of all the parties - buyer, seller, and the witnesses.
7. Optional - Receipt of TDS of the property in case the value is more than Rs.50 lakh.
8. Optional - Documented history of ownership of the property in case it is a house property.

How to Update Owner's Name in Land Records Online

To change the landowner's name in official land records, follow these easy steps:

• Submit an Affidavit: Prepare an affidavit with the current and new owner's name and the reason for the name change. This must be signed by a notary and two gazetted officers.
• Newspaper Advertisement: Publish a name change ad in two newspapers—one in English and one in the local regional language. Mention both names, date of birth, and address.
• Gazette Notification: Send the published advertisement and documents to the Department of Publication to make the change official.
• Visit Land Registry Office: Go to the land registry office with all relevant documents and pay the required fee to initiate the update.
• Verification: The submitted documents will be checked by authorities to confirm the name change is valid.
• Name Update: Once verified, the new name will be updated in all land records. A confirmation copy will also be sent to the applicant's address.

Correction of Spelling Mistakes in Land Records

Spelling mistakes in land records, especially in the owner's name, can cause serious problems during property sales, home loans, or legal verifications. Here’s how to fix them:

• Identify Errors Early: Spelling mistakes or missing names in land records should be detected and corrected immediately to avoid future issues.
• Submit a Notarized Affidavit: File an affidavit with the land registry department clearly stating the error and the correct details.
• Verification: Authorities will verify the submitted affidavit and supporting details.
• Rectification Deed: If the error is in newly registered property documents, you must also submit a rectification deed with approval from both the buyer and seller.
• Required Documents: Along with the rectification deed, submit the original sale deed for reference.
• Pay Fees: Stamp duty and registration fees must be paid to complete the correction process.

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